Funding and Fees

15 hours funding

All children attending Pre-School from the term after their 3rd birthday are eligible for 15 hours of free pre-school provision known as Flexible Free Entitlement.  They are eligible for this until they commence full-time primary education.  You can use your child’s 15 hours of funding across any of the sessions we offer.  E.G 5 mornings a week for 3 hours; 4 mornings a week with 3 lunch hours.  You can choose how to make the most of your child’s 15 hours of funding.

No child may claim funding for more than 15 hours in any week even if they are attending more than one setting. Please let us know if your child attends any other setting.

Dates for Eligibility of 15 hours funding

A child born on or between 1st April and 31st August will become eligible for funding from 1st September following their 3rd birthday.

A child born on or between 1st September and 31st December will become eligible for funding from 1st January following their 3rd birthday.

A child born on or between 1st January and 31st March will become eligible for funding from 1st April following their 3rd birthday.

If your child is offered a funded place, you will be asked to complete a Parent Declaration Form and bring in proof of your child’s date of birth (Birth Certificate or their Passport).

Your child is welcome to attend Pre-School for more than 15 hours per week, We are open for 30 hours per week including lunch clubs. You will currently be charged for any hours over the 15 hours of funding at a rate of £5.75 per hour.

30 hours funding 

With the new government proposal to give eligible families 30 hours funding, Windmill will be supporting this initiative. Please speak to the Pre-School Manager for details.


Fees for Non-Funded Children / Children in attendance for more than 15 hours per week


Current fee schedule-:


Windmill Pre-School welcomes non-funded children from the term after they turn 2 on a fee paying basis (providing we have sessions available after admitting funded children). Fees are charged on a session basis (based on our standard hourly rate) and are calculated and invoiced for each half term.

The current fee* for a morning session (3 hours) for a non-funded child is: £17.25

The current fee* for an afternoon session (3 hours) for a non-funded child is: £17.25

The current fee* for a full day session (6 hours) for a non funded child is: £34.50

The current fee* for a lunch club (1 hour) for a non-funded child is: £5.75

If your child starts with us as a fee paying child, Windmill Pre-school will inform you as soon as your child becomes eligible for Government funding.

*Session fees are reviewed annually

Snacks are chargeable and priced at 50p per snack per child. This will be invoiced and is payable via bank transfer, card payment or cash. Snacks are non refundable. 


Lunch Club

Subject to availability, Windmill offers an additional lunch hour to morning sessions.  Lunch club takes place every day from the end of the morning session: midday until 1.00pm. This gives your child the opportunity to eat with their friends and experience lunchtime in a school environment. You will need to provide your child with a packed lunch.

You are able to use part of your child’s 15 hours of funding for lunch club as the children continue their learning and play after they have finished their lunch

The lunch club hour (12-1) is not guaranteed each term due to rising numbers. You will be notified each term whether lunch club can be added on to a morning session or not.

(Priority is given to full afternoon sessions 12-3)

Safeguarding Children


Uncollected Child Policy


Policy statement

In the event that a child is not collected by an authorised adult at the end of a session/day, the setting puts into practice agreed procedures.  These ensure the child is cared for safely by an experienced and qualified practitioner who is known to the child.  We will ensure that the child receives a high standard of care in order to cause as little distress as possible.


We inform parents/carers of our procedures so that, if they are unavoidably delayed, they will be reassured that their children will be properly cared for.




  • Parents of children starting at the setting are asked to provide the following specific information which is recorded on our Registration Form:

  • Home address and telephone number - if the parents do not have a telephone, an alternative number must be given, perhaps a neighbour or close relative.

  • Place of work, address and telephone number (if applicable).

  • Mobile telephone number (if applicable).

  • Names, addresses, telephone numbers and signed photographs of adults who are authorised by the parents to collect their child from the setting, for example a childminder or grandparent.

  • Who has parental responsibility for the child

  • Information about any person who does not have legal access to the child.

  • On occasions when parents are aware that they will not be at home or in their usual place of work, they should inform us on the day of how they may be contacted or an alternative contact.  This will be noted in the Daily Record Book and signed by the parent/carer.

  • On occasions when parents or the persons normally authorised to collect the child are not able to collect the child, they provide us with details of the name, address and telephone number of the person who will be collecting their child.  We agree with parents how to verify the identity of the person who is to collect their child.  We have a password system in place for additional confirmation

  • Parents are informed that if they are not able to collect the child as planned, they must inform us so that we can begin to take back-up measures.  We provide parents with our contact telephone number.  01296 661031

  • We inform parents that we apply our child protection procedures as set out in our child protection policy in the event that their children are not collected from setting by an authorised adult within one hour after the setting has closed and the staff can no longer supervise the child on our premises.  A child is classified as being uncollected after one hour if no contact has been made with a parent or carer.

  • Two staff members will stay with the child at all times and we hold the right to charge for staff overtime costs.

  • The management committee and staff understand that there may occasionally be a real one-off emergency when parents/carers cannot get to pre-school for the correct collection time. In these circumstances we ask for the parent/carer to telephone the pre-school. If the child is regularly collected late from Pre-School this causes issues with staffing/costs/adult-child ratios; therefore the following late collection fees will be charged at our discretion , if children are persistently being collected late from pre-school:

January 2021-Covid amendment

Due to staggered collection times at Brookmead School currently, we now class lateness as 3.10pm or any time after this.

Parents have been reminded there is always the option of collecting their child prior to 3pm if they wish, before collecting their school child.


  • 5-15 minutes late = £5.00

  • 16-30 minutes late = £10.00

  • 31-45 minutes late = £15.00

  • 46- 1hr late = £20.00


All late collection fees are at the discretion of the manager.


If a child is not collected at the end of the session/day, we follow the following procedures:

  • We check that no alternative arrangements have been made for the collection of the child on that particular day.

  • If no information is available, a senior member of staff will make every effort to contact parents/carers at home or at work.

  • If this is unsuccessful, other adults who have been authorised by the parents/carers to collect their child from the setting in cases of emergency - and whose telephone numbers are recorded on the Registration Form - are contacted.

  • All reasonable attempts are made to contact the parents or nominated carers.

  • The child does not leave the premises with anyone other than those named on the Registration Form or in their file.

  • If no-one collects the child after the setting has closed and there is no-one who can be contacted to collect the child, we apply the procedures for uncollected children.

  • We contact our local authority children’s social services care team:

Duty Social Worker



For full day care, this will be the out of hour’s duty officer:

Duty Social Worker



  • The child stays at setting in the care of two fully-vetted workers until the child is safely collected either by the parents or by a social care worker.

  • Social Care will aim to find the parent or relative if they are unable to do so, the child will become looked after by the local authority.

  • Under no circumstances will staff go to look for the parent, nor do they take the child home with them.

  • A full written report of the incident is recorded in the child’s file.

  • Depending on circumstances, we reserve the right to charge parents for the additional hours worked by our staff.

  • Ofsted may be informed – 0300 123 1231